Hotel

Reservations for Norwescon 38 are now open!

The DoubleTree by Hilton Seattle Airport has agreed to provide Norwescon members in the Norwescon room block with a flat guest room rate of $126 per night for up to four (4) people. If more than four people occupy a guest room, a daily charge of $10 per additional person will apply. Five (5) people is the maximum occupancy per room.

The easiest and fastest way to reserve your room at the Norwescon rate of $126 a night is via this link.

• Please double-check the dates on your reservation! This link defaults to a Wednesday, April 1st check-in and Monday, April 6th check-out. We don’t want you to accidentally make your reservation for longer than you need! Remember, Norwescon 38 will be Thurday, April 2 through Sunday, April 5, 2015.You may also reserve your room at the Norwescon rate by calling the hotel directly at 1-206-246-8600 (be sure to let them know you want to reserve in the Norwescon room block), or through the main hotel website (you must enter the code “NWC” in the “Group Code” field under the “Add Special Rate Codes” link).
• The hotel has a limited number of Double Queen rooms, so unless you need two beds, we request you reserve a Single King room.
• Reservations for the Norwescon room block will close on March 11, 2015 (unless we sell out earlier).
  
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  Be aware!

  The DoubleTree has officially sold out of all rooms in our block! Our overflow hotel (the Hilton, see below on this page for their info) block is open through Friday, March 20.
• According to the hotel, the difference between standard and deluxe rooms is that deluxe rooms are in the tower.

Note: To confirm reservations a deposit of one night’s room and tax is due at time of reservation. Deposit can be made via credit card or check. Reservations cancelled prior to January 16, 2015 will be refundable. After January 16, 2015 all reservations are non-refundable. Any non-refundable deposits for guestroom nights collected by the hotel from Norwescon members shall be counted for the purpose of determining complimentary rooms. All guestrooms cancelled prior to the 75 day date in which the room deposit become non refundable will be returned to the Norwescon room block and made available for reservations by other convention members.

For more information on why this policy was enacted, please see this weblog post.

About the DoubleTree by Hilton Seattle Airport

• Take a visual tour of the hotel.
• How green is the hotel? (266KB .pdf)
• View descriptions of guest rooms, including accessible rooms.
• More information on the hotel’s accessibility features is also available.
• Parties are allowed only in the party wing (Wing 5B). If you’re planning on hosting a party, request a room in the party wing when making your room reservation. Be sure to review the rules about hosting parties (social events).
• Need a sitter? The Doubletree has a relationship with Best Sitter (206) 682-2556.

If questions or concerns arise which you are unable to resolve by contacting the hotel, you may contact the convention committee Hotel Liaison through our contact page.

Reserving Suites

• Hosting a party? Read the hotel rules here.
• The Norwescon 38 Hotel Liaison began accepting reservation requests starting at noon (12 p.m.) on October 1st, 2014. All suites are now claimed, and we are no longer accepting requests.
• Norwescon will determine who gets which suites; our goal is to see that the rooms are used in a way that best serves our members.
• Determination on who gets a suite will be based on the information supplied to Norwescon via the web form.
• Presidential and Parlor Suites are located in the Tower and are for low noise social events. You should not be able to hear the party in the hallway, or on other floors of the tower. Noise complaints will be handled in accordance with hotel policy. Typical acceptable uses for these suites are receptions, socials, cocktail parties, coffee klatches, luncheons, teas, etc.
• Lakeside Suites and Family Rooms are located in the “party” wing (5B) and are appropriate for louder events.
• A damage deposit is required for all suites (please see details under “Damage Deposit” below).
• The Norwescon Hotel Liaisons will try their best to notify groups if they get a suite by October 20, 2014.
• There will be a waiting list in case one of the suites becomes available at a later date.
• Should any questions or concerns arise you may contact the Norwescon Hotel Liaisons by e-mailing hotels@norwescon.org.

Prices and descriptions

Presidential Suites ($387/night) are located in the Tower, and have room to entertain up to 35 people. They feature a ½ bath off the formal entry, a large living room with two couches and two chairs, dining room table and six chairs, wet bar, and refrigerator. Balcony entrances are at both the living room and bedroom. Connecting rooms are available.

Parlor Suites ($338/night) are located in the Tower, and have room to entertain up to 25 people. They feature a main bathroom off entry, a couch, two chairs, dining room table and four chairs, wet bar, and refrigerator. The King size bedroom has a half bath. Balcony entrance off the living room. No connecting rooms are available. (There are some adjoining rooms available).

Lakeside Suites ($338/night) are located in Wing 5B, and have room to entertain up to 34 people. They feature a ½ bath off the entry, a large living room with a couch and two chairs, dining room table and four chairs, work desk, TV in armoire, wet bar, and refrigerator. The King size bedroom has a separate bathroom featuring a large shower and separate bathtub. Separate balconies for the living room and bedroom. Connecting rooms are available.

Family Rooms ($260/night) located in Wing 5B, are two (2) connecting sleeping rooms. Great for parties, these rooms have one hallway entrance and one bathroom. Please note that these rooms are in the party wing, and may not be suitable for families due to noise.

Damage Deposit

• A damage/cleaning deposit of $1,000.00 will be required for all suites.
• A credit card of the guest will be pre-approved for the amount, but will not be charged the deposit until checkout.
• Before checking out, it is the responsibility of the guest to have someone from the front desk visit the suite or rooms to verify the condition of the room or suite. Any damage should be noted at that time. When you’re ready to check out, please contact the Norwescon Convention Services office if you would like a convention committee member to be present.

If questions or concerns arise which you are unable to resolve by contacting the hotel, you may contact the convention committee Hotel Liaison through our contact page.