Norwescon had a good year this year. Thanks to the popularity of our GoHs, we drew in a large number of new members, while still keeping costs under control. We ended with a surplus, which goes into our reserves to be used for years when we run at a loss.
The report below is as follows. First, Figure 1 shows a big picture overview of net income, net expenses, and expenditures by department. Please note that the expenditures by department will not directly add up to the net expenses because some expenses do not line up under the departments. Second, Figure 2 provides an alternative report that breaks income and expenditures out into different categories across departments, but in groupings that may more closely resemble how you think about the money we spend at the convention. Included in this chart is a listing of the budget codes that comprise each grouping, so that you can get a sense of the interdepartmental nature of our spending.
Our capital expenses this convention year included a combination of new computer gear for registration and security, plus several new refrigerators and freezers for hospitality and the green room.
Figure 1—Big Picture NWC 38
Department | Budget Amount | Amount Spent |
Chair | $19,260 | $16,461 |
Vice-Chair | $35,435 | $30,477 |
Business | $14,920 | $12,756 |
Member Services | $13,375 | $11,370 |
Publications | $37,535 | $28,521 |
Convention Services | $34,450 | $30,363 |
Programming | $14,225 | $11,549 |
Personnel | $8,160 | $6,992 |
Special Events | $2,995 | $2,089 |
Capital Expenses | $9,700 | $6,790 |
Totals: | $189,355 | $146,009 |
Total Income: | $205,798 | |
Total Expenditures*: | $172,763 | |
Net Income: | $33,035 |
*includes the above department totals plus bank charges, etc.
Figure 2—An Alternate Way
Income: | Amount | Budget Code |
Memberships: | $166,601 | 601 |
Dealers’ Room: | $14,930 | 602 |
Art Show: | $8,754 | 500, 603, 501 |
Charity (donations to NWC) | $7,770 | 904 |
Misc. Income | $7,724 | 750, 751, 752, 753, 755, 900 |
Expenditures: | ||
Hotel: Food and Space | $25,428 | 1110, 1149,1150,1152, 1153, 1154, 1156 |
Publications: | $28,521 | Total from all codes |
Registration | $6,900 | 3002, 3003, 3004, 3005, 3020 |
Art Show | $1,534 | 3007, 3008, 3009, 3018 |
Equipment Rental | $15,718 | 5002, 5009 |
Business Expenses | $15,891 | 5012, 2004, 2011, 1010 |
Legal/Professional Fees | $2,500 | 2006, 2010, 2017, 2018, 5008 |
GOH Travel and Per Diem | $6,605 | 6006, 6007 |
Food and Beverage (not supplied by hotel) | $11,090 | 7003, 7006, 7008, 7010, 7011, 7014, 7015, 7016, 6013, 6014 |
Charity (donations by NWC) | $7,300 | 700, 710, 1025, 1026, 1027, 1028, 1029, 1032 |
Capital Expense | $6,790 | 950 |